Finchampstead Baptist Church (FBC) Privacy statement
INTRODUCTION
FBC is committed to respecting your privacy and ensuring that the personal information you have entrusted to us is held securely. We process personal information in accordance with the Data Protection Act 1998. This law will be updated on 25 May 2018 to strengthen your rights to privacy and give you control over the personal information that we hold about you.
This Privacy Notice explains in detail the types of personal data we may collect about you. It also explains how we will store and handle that data and keep it safe
Finchampstead Baptist Church (FBC) is a charity registered in England and Wales (1133789). We are also a company limited by guarantee, registered in England and Wales (07030381).
HOW WE COLLECT PERSONAL INFORMATION
We collect personal information in the following ways:
Directly from you when you:
- Register on our database to become a volunteer or part of our congregation;
- Register for an event or activity;
- Make a donation;
- Attend an event which is filmed or photographed;
- Contact us with an enquiry;
- Enter into a contract with us;
- Book our facilities;
- Use our facilities (CCTV);
- Complete a survey;
- Apply for a job to join our team.
The personal information we may collect:
- identifiers such as your title, name and year of birth;
- Contact details including postal address, post code, email and telephone number;
- Financial information such as your bank details if we need to pay you;
- Whether you are a UK tax payer, if you make a donation;
- Records of your attendance and contact with us, relevant to the event or activity.
- Photos or videos of events;
Sensitive personal data
The Data Protection Act recognises some information as ‘sensitive personal data’. This includes, but is not limited to, information which reveals your religious beliefs, health issues, race or ethnic origin.
Finchampstead Baptist Church is a Christian church and we may therefore collect details about your personal faith.
Additionally, we may collect details about any health concerns or disabilities, if we need to meet any additional customer service requirements to ensure your safety, for example registering for sporting activities.
THE LEGAL BASES WE RELY ON
The law on data protection sets out a number of different reasons why an organisation may collect and process your data, including:
Consent
In specific situations we can collect and process your data with your consent.
Contractual obligation
In certain circumstances, we need your personal data to comply with our contractual obligations.
Legal compliance
If the law requires us to, we may need to collect and process your data.
Legitimate interest
In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our church and community centre and which does not materially impact your rights, freedom or interests.
WHO WE SHARE YOUR INFORMATION WITH
It is not our normal practice to share personal information unless we have your consent to do so. We may be under duty to disclose your personal information where required in order to comply with any legal obligation.
HOW WE PROTECT YOUR PERSONAL DATA
We are committed to keeping your data safe. Data may be kept on computers that are password protected,. Where data is kept on an FBC database, access is password protected and data is encrypted and held in secure data centres that comply with EU data regulations. Finchampstead.com emails are encrypted.
HOW LONG WE KEEP YOUR DATA
FBC will only keep your personal information for as long as it is required and in accordance with statutory requirements. For example, HMRC requires that we keep a record of your name, address and Gift Aid declaration for six years from the date of your last donation. Where the information is no longer required, we will ensure that it is disposed of in a secure manner.
If you have indicated that you do not wish to hear from us in the future, we will keep the minimum information necessary to ensure we avoid contacting you any further.
YOUR INFORMATION RIGHTS AND CHOICES
The Data Protection Act (DPA) gives you the right:
- To request in writing and securely obtain copies of the personal information FBC holds about you.
- To correct or update your personal information processed by FBC.
- To request FBC to stop using your personal information for any purpose where there is no legal requirement for continued processing.
For more information about your information rights visit www.ico.org.uk
Reporting concerns or enquiries
Please contact us if you wish to raise a concern about FBC’s handling of your personal information.
If you’d like to learn more about our data protection and privacy policies or get further clarification, please contact our Data Protection Officer, FBC Centre, Gorse Ride North, Finchampstead, RG40 4ES or email data@finchampstead.com.
You also have the right to lodge a complaint with the Information Commissioner’s Office about how we manage your data.
CHANGES TO THIS PRIVACY NOTICE
FBC will review our privacy notice regularly. The terms of this notice may be updated at any time for example, in the event of changes in law and how we operate. Please do check our website from time to time. If there are any significant changes in the way we process your personal information, we will provide a prominent notice on our website or send a notification. This notice was last updated in May 2018.
